Writers, designers, and developers billing by project.
Free invoice template
Free freelance invoice template
Bill a project, a milestone, or your hours. Edit the sample lines, add your details, and download a PDF to send your client.
Fill it in and download a PDF
$900.00
$150.00
- Subtotal
- $1,050.00
- Sales tax
- $0.00
- Total
- $1,050.00
This is built in your browser. Nothing you type is sent to Cadus or saved, so download the PDF before you leave.
Best for
Consultants billing hours or a monthly retainer.
New freelancers sending their first invoice.
Copyable table
Freelance Invoice Template
Select the table rows and copy them into a spreadsheet, checklist, or document. You can also download the same starter structure as a CSV file.
| Description | Quantity | Unit price | Amount |
|---|---|---|---|
| Website copy, per page | 5 | $180.00 | $900.00 |
| Additional revision round | 1 | $150.00 | $150.00 |
Set terms before the work starts
Payment terms belong in your agreement as well as on the invoice. Net 15 means payment is due 15 days after the invoice date. If you charge a late fee, say so up front.
On longer projects, billing at milestones keeps you from carrying months of unpaid work.
Taxes on what you bill
A client who pays you $2,000 or more in 2026 generally has to send you a Form 1099-NEC, and may ask for a Form W-9 first. Either way, all of your freelance income is reportable, and no one is withholding tax from it.
Use our 1099 tax calculator to work out how much of each payment to set aside.
How to use this template
Fill it in
Replace the sample lines with your own work, then add your details and your client's.
Download the PDF
Save the invoice and send it to your client. Nothing you type leaves your browser.
Move it into Cadus
When you want payment tracking and income next to your expenses, create invoices in the Cadus app. Unlimited invoices are on the Free plan.
Why Cadus helps after a template
Templates help you start. Connected records help you keep going.
Cadus keeps business receipts, bank transactions, receipt attachments, expenses, income, invoices, mileage, reports, and accountant exports in one mobile workflow for U.S. self-employed workers and small business owners.
Download CadusRelated Cadus pages
Freelance Invoice FAQ
What should a freelancer put on an invoice?
Your name and contact details, your client's details, an invoice number and date, what you did and the price, the total, when it's due, and how to pay.
Do I need a business to send an invoice?
No. You can invoice under your own name as a sole proprietor. You still report the income on your tax return.
Can I use this template instead of an app?
Yes, this template can be a useful starting point. Cadus helps when you want receipts, transactions, invoices, mileage, income, reports, and exports connected instead of scattered across manual files.
Is this template tax advice?
No. This template is for recordkeeping and planning. Tax treatment can depend on your facts, tax year, location, and professional guidance.
This invoice template is a starting point and isn't legal or tax advice.