Wedding and event photographers billing a retainer and balance.
Free invoice template
Free photography invoice template
Bill session fees, add-ons, and image licensing on one page. Edit the sample lines, add your details, and download a PDF.
Fill it in and download a PDF
$3,200.00
$600.00
$250.00
- Subtotal
- $4,050.00
- Sales tax
- $0.00
- Total
- $4,050.00
This is built in your browser. Nothing you type is sent to Cadus or saved, so download the PDF before you leave.
Best for
Portrait photographers selling packages with add-ons.
Commercial photographers who license images to clients.
Copyable table
Photography Invoice Template
Select the table rows and copy them into a spreadsheet, checklist, or document. You can also download the same starter structure as a CSV file.
| Description | Quantity | Unit price | Amount |
|---|---|---|---|
| Event coverage, 8 hours | 1 | $3,200.00 | $3,200.00 |
| Second photographer | 1 | $600.00 | $600.00 |
| Online gallery and print release | 1 | $250.00 | $250.00 |
Separate the shoot from the rights
For commercial work, list the session fee and the usage license on separate lines, and say what the license covers: where the images can be used, and for how long.
For weddings and events, note the retainer you've received and when the balance is due, so the invoice lines up with your contract.
Travel you charge back to a client is income, and what you spend on it is an expense. Keep the receipts either way.
Should you charge sales tax?
Some states tax photography services or prints differently from each other. Whether a service is subject to sales tax depends on your state, and sometimes on the type of customer. Check with your state's revenue department before adding tax. The builder leaves it at 0% until you enter a rate.
How to use this template
Fill it in
Replace the sample lines with your own work, then add your details and your client's.
Download the PDF
Save the invoice and send it to your client. Nothing you type leaves your browser.
Move it into Cadus
When you want payment tracking and income next to your expenses, create invoices in the Cadus app. Unlimited invoices are on the Free plan.
Why Cadus helps after a template
Templates help you start. Connected records help you keep going.
Cadus keeps business receipts, bank transactions, receipt attachments, expenses, income, invoices, mileage, reports, and accountant exports in one mobile workflow for U.S. self-employed workers and small business owners.
Download CadusRelated Cadus pages
Photography Invoice FAQ
How do I invoice for a photography retainer?
Send one invoice for the retainer when the client books, then a second for the balance that notes the retainer already paid.
Should image licensing be on the invoice?
For commercial work it's a good idea. A separate line that states the usage terms makes it clear what the client is paying for.
Can I use this template instead of an app?
Yes, this template can be a useful starting point. Cadus helps when you want receipts, transactions, invoices, mileage, income, reports, and exports connected instead of scattered across manual files.
Is this template tax advice?
No. This template is for recordkeeping and planning. Tax treatment can depend on your facts, tax year, location, and professional guidance.
This invoice template is a starting point and isn't legal or tax advice.